EU Sovereignty Score
Non-EU vendorTime TrackingHeadquarters: US

When I Work: sovereignty score and 8 European alternatives

When I Work is workforce management software for hourly teams, built around employee scheduling and a time clock. According to the vendor, the product is designed exclusively for hourly workers. Managers use it to build schedules and capture working hours; the operating company, When I Work, Inc., is based in Minneapolis, Minnesota.

The company is US-based, so its operations fall under US law, and US authorities can request access to data held by US providers. The website states that Amazon Web Services is used for hosting, but it names no AWS regions or other data centre locations. No parent company is named. For a European organisation this means a US provider whose data location and transfer safeguards should be settled in the contract; the website contains no explicit GDPR commitment.

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Sovereignty score
17 / 1000 = high exposure
100 = sovereign
  • Jurisdiction SOV-210
    Headquartered in the US: CLOUD Act and FISA 702
  • Data residency SOV-30
    No hosting in Europe (US)
  • Cryptographic key sovereignty SOV-320
    Key management with a non-European vendor
  • Freedom from lock-in SOV-640
    Closed source: switching requires data migration
  • Source & runtime sovereignty SOV-4 · SOV-615
    Closed source, runtime with the vendor

SOV codes: the matching objective in the European Commission's Cloud Sovereignty Framework. Official source

How the score is calculated

Facts and evidence

Last checked October 11, 2026
HeadquartersUS (US)Verified by hand
EU adequacy decisionOnly for companies individually certified under the EU-US Data Privacy FrameworkVerified by hand
Sovereignty modelVendor-hosted (non-EU)Verified by hand
Data hostingUSVerified by hand
Open-sourceNoVerified by hand
GDPR-compliantNoVendor-stated
CategoryTime Tracking
TypeProduct
Websitewheniwork.com ↗

How we verify · Something wrong? Suggest a correction

Top EU-based & GDPR-compliant alternatives to When I Work

The European alternatives to When I Work come from our knowledge base of over 6,800 vendors. We only list vendors headquartered in the EU or the EEA; fully European-owned vendors rank before vendors with a foreign owner. For each alternative you see the country, the open-source status and a short description.

Score per alternative: 0 = high exposure, 100 = sovereign

28 European Time Tracking vendors are in the catalogue. View the whole category · Submit an alternative · View category on the map

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Why digital sovereignty matters with When I Work

When I Work is headquartered in the United States. US vendors fall under the CLOUD Act and FISA 702: US authorities can compel access to data, even when that data sits in a European data centre. That is the core of the jurisdictional exposure in our model.

When I Work hosts data outside the EU (US). Personal data therefore leaves the EU, which requires a transfer mechanism under the GDPR and pulls the data residency score down.

When I Work is closed source and hosted by the vendor. The encryption keys and the runtime sit with the vendor and switching requires data migration. Ask about bring-your-own-key, export options and open standards.

What this means for your organisation depends on your whole stack and context. The free assessment weighs When I Work together with your other vendors and gives a total score, a heatmap and the main risk drivers.

Frequently asked questions

What is the best European alternative to When I Work?

It depends on your use case. Strong EU alternatives to When I Work include askDANTE, Beebole and Clockodo. On this page you can compare 8 EU alternatives by jurisdiction, data residency and open-source status.

Are there open-source alternatives to When I Work?

Our list of EU alternatives to When I Work is mostly commercial options. Browse the category on the map for open-source choices.

Is When I Work GDPR-compliant and where is the data hosted?

When I Work is headquartered in US and hosts data in US. Its GDPR compliance is limited or unclear. For full EU data residency the EU alternatives on this page usually offer more certainty.

Details and sources

Verified by handHeadquarters, owner, hosting locations and licence have been checked by us against public sources. Free of charge and for every vendor, not a paid label. Nothing in this knowledge base is taken over automatically. Last checked on October 11, 2026.

Sources

Public sources used in the latest check of this record.

Compliance evidence

The links below point to the vendor's own public documents. We only record what we found: a missing link means "not found publicly", not "not compliant".

No public compliance evidence has been recorded for this vendor yet. Do you know its DPA or subprocessor list? Something wrong? Suggest a correction

Digital sovereignty in Time Tracking

Time Tracking: Apps for tracking time spent on tasks and projects. In this category the choice of vendor determines who has legal access to your data, where that data lives and how easily you can switch later.

Also in this category

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8 European alternatives to When I Work — GDPR-compliant & EU-hosted · EU Sovereignty Score