Capacities is a note-taking and knowledge management app that organises information as connected objects, such as a person, a book or a project, instead of files and folders. Objects can have custom types and properties, and backlinks show every connection between items. Further functions include daily notes, templates, tags, search, an AI assistant and full export to standard formats. Capacities is a cloud service with apps for Mac, Windows, Linux, iOS and Android, plus a web version.
The service is run by Capacities Labs GmbH, a company incorporated in Germany. According to the vendor, data is stored in certified EU data centres on encrypted servers. The privacy policy notes that the AI features use external AI service providers, and that chat inputs and selected context may be transferred outside the EU/EEA under standard contractual clauses. Google calendar and task integrations also transfer data related to those services. Capacities is not open source. European organisations should check which optional integrations they enable, as these determine where data goes beyond the EU hosting.