Non-EU vendorNotes & TasksHeadquarters: US

Todoist: sovereignty score and 8 European alternatives

Todoist is a task management and to-do list app. Users capture tasks in natural language, organise them by project, date or filter (Today, Upcoming), set recurring tasks, view their week in a calendar and use ready-made templates. Shared team spaces keep team tasks separate from personal ones, and the AI feature Todoist Assist helps turn scattered tasks into action plans. Todoist runs as a cloud service with clients for web, Windows, macOS, Linux, iOS, Android and smartwatches.

Todoist is provided by Todoist Inc., a company registered in Delaware with an address in Wilmington, United States. For personal use, that entity is the data controller; for a team workspace provided by an employer, the employer is the controller and Todoist the processor. According to the privacy policy, information is processed in the US, with cloud storage from Microsoft Azure, Amazon Web Services and Google Cloud. No EU-based hosting is named. Transfers from the EEA rely on standard contractual clauses. The software is proprietary.

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Sovereignty score

17 / 1000 = high exposure
100 = sovereign

Jurisdiction SOV-210
Headquartered in the US: CLOUD Act and FISA 702
Data residency SOV-30
No hosting in Europe (US)
Cryptographic key sovereignty SOV-320
Key management with a non-European vendor
Freedom from lock-in SOV-640
Closed source: switching requires data migration
Source & runtime sovereignty SOV-4 · SOV-615
Closed source, runtime with the vendor

SOV codes: the matching objective in the European Commission's Cloud Sovereignty Framework. Official source

How the score is calculated

Facts and evidence

Last checked July 2, 2026

Headquarters	US (US)Verified by hand
EU adequacy decision	Only for companies individually certified under the EU-US Data Privacy FrameworkVerified by hand
Sovereignty model	Vendor-hosted (non-EU)Verified by hand
Data hosting	USVerified by hand
Open-source	NoVerified by hand
GDPR-compliant	NoVendor-stated
Hosting signal	AMAZON-02 - Amazon.com, Inc., US (US)Technically measured
Category	Notes & Tasks
Type	Product
Website	todoist.com ↗

The hosting signal shows the network that serves the vendor's website, often a CDN, and not necessarily where the service or your data is hosted. How we verify · Something wrong? Suggest a correction

Top EU-based & GDPR-compliant alternatives to Todoist

The European alternatives to Todoist come from our knowledge base of over 6,800 vendors. We only list vendors headquartered in the EU or the EEA; fully European-owned vendors rank before vendors with a foreign owner. For each alternative you see the country, the open-source status and a short description.

Score per alternative: 0 = high exposure, 100 = sovereign

25 European Notes & Tasks vendors are in the catalogue. View the whole category · Submit an alternative · View category on the map

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Why digital sovereignty matters with Todoist

Todoist is headquartered in the United States. US vendors fall under the CLOUD Act and FISA 702: US authorities can compel access to data, even when that data sits in a European data centre. That is the core of the jurisdictional exposure in our model.

Todoist hosts data outside the EU (US). Personal data therefore leaves the EU, which requires a transfer mechanism under the GDPR and pulls the data residency score down.

Todoist is closed source and hosted by the vendor. The encryption keys and the runtime sit with the vendor and switching requires data migration. Ask about bring-your-own-key, export options and open standards.

What this means for your organisation depends on your whole stack and context. The free assessment weighs Todoist together with your other vendors and gives a total score, a heatmap and the main risk drivers.

Frequently asked questions

What is the best European alternative to Todoist?

It depends on your use case. Strong EU alternatives to Todoist include Vikunja, Joplin and Nextcloud Notes. On this page you can compare 8 EU alternatives by jurisdiction, data residency and open-source status.

Are there open-source alternatives to Todoist?

Yes. Open-source EU alternatives to Todoist include Vikunja, Joplin, Nextcloud Notes, Carnet, CryptPad, HedgeDoc and Nextcloud Tasks. These keep your data fully under your own control and let you self-host if you want to.

Is Todoist GDPR-compliant and where is the data hosted?

Todoist is headquartered in US and hosts data in US. Its GDPR compliance is limited or unclear. For full EU data residency the EU alternatives on this page usually offer more certainty.

Details and sources

Verified by handHeadquarters, owner, hosting locations and licence have been checked by us against public sources. Free of charge and for every vendor, not a paid label. Nothing in this knowledge base is taken over automatically. Last checked on July 2, 2026.

Sources

This record was checked via the vendor's website and legal notice during the full audit of June and July 2026. Source links have been recorded per record since 20 September 2026.

Compliance evidence

The links below point to the vendor's own public documents. We only record what we found: a missing link means "not found publicly", not "not compliant".

No public compliance evidence has been recorded for this vendor yet. Do you know its DPA or subprocessor list? Something wrong? Suggest a correction

Digital sovereignty in Notes & Tasks

Notes & Tasks: Note-taking apps and task management — write, organise, sync. In this category the choice of vendor determines who has legal access to your data, where that data lives and how easily you can switch later.

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