Digital whiteboards offer an infinite canvas on which teams brainstorm, run workshops, sketch processes and plan together. They combine sticky notes, drawings, images, templates and live collaboration, including with participants from outside the organisation. Mural and FigJam are well-known non-European reference points.
Boards appear quickly and are rarely cleaned up. They contain sketches of strategy, customer names, screenshots of systems and sometimes credentials on a sticky note, and they stay long after the workshop is over. Sharing by link is easy, so the question is who has access, including when guests and external parties take part. Real-time collaboration also needs servers watching live, so the storage region is not the only relevant place. New AI functions for summarising and clustering can send board content to a model provider. Switching is awkward if export only yields an image or PDF, because the structure of the board disappears. The Data Act asks cloud services for export in commonly used machine-readable formats.
When choosing a European option, look for EU hosting of both storage and collaboration servers, control over guest access and sharing settings, the ability to switch AI functions off, export that keeps structure, and configurable retention periods.